How to Start your Process Documentation
To start Smart Process Tracking, click New in the Start Menu and you will be redirected to the documenting mode. You can open the start screen of the process in your live application that you start with.
The action bar stays in the foreground at all times, but will not be shown on the screenshots taken by the AM Muse. To start the Smart Indicator, hit the Start button. You will recognize its activity when hovering over your screen, as colored rectangles appear over the screen elements.
Now you can start indicating and telling the AM Muse which actions to perform, e.g., create a left click action on a button in your live system, choose the corresponding toggle in the action panel and click on the button on your screen. Afterwards, you can insert a description into the action list. Entering a detailed description with plenty of information will make it easier to understand and enhance the process later on in the automation journey.
When you have finished indicating and describing all elements on the current screen, pause the Smart Indicator by pressing Pause and perform your action steps to go the next screen. Then start the Smart Indicator again and capture the next steps until all steps have been captured.
To finish the documenting, simply press Done to go to Editing Mode.
When to Start and Stop your Process Documentation
This section contains a few tips on how to create better documentation for easier automation:
- There is no need to document the steps that describe how to start an application and where to find it on your device. The AM Muse detects this automatically.
- If logging into a certain application is required, log out before starting so that you can indicate how to start on the login screen.
- Do not forget to also capture the closing of an application and, if necessary, the logging out of applications and systems.
Capturing Alternative Process Runs
An often-occurring mistake is to simply capture the “happy path” of a process, which is the path you most often use. However, most likely there are more than one possible course, progression or outcome of a process. Here is an easy example: the process covers copying customer information, meaning multiple entries from one system into the other – copy, paste, easy. But what if the first system is missing one entry that is mandatory for the next system? Because of this, you should also cover the alternative runs of a process and describe what led to the decision of following another process path.
The AM Muse allows you to cover every possible process run. To do so, click Done to go to the editing mode, then click on Run Overview to see a list of all captured runs. Here you can add, rename, delete and duplicate runs. Double-clicking on a run in the list and then pressing Start allows you to add documentation to a run.
Here is an easy trick to avoid double work when documenting the start of your process, logins etc.:
- Go to the Editing Mode.
- Right click on the last window (+actions) of an existing run that is identical to the new one you want to capture.
- Click on Start New Run from Here to duplicate the current run up to this point.
- Click Start again to start documenting with the alternative run without having to capture the beginning of the process again.